Executive Assistant

  • Full time
  • Harare
  • @Work In Zimbabwe posted 4 weeks ago
  • Posted : 22 January 2024 -Accepting applications

Vacancy Details

  • Career Level Qualified / Experienced
  • Experience 3 Years
  • What we do Other professional services
  • Qualifications Bachelors Degree
Web design in Zimbabwe

Job Description

Our client, a well-established organization, is seeking a young and energetic Executive Assistant to provide executive support and contribute to the successful implementation of the organization’s strategic plan.

With a focus on meeting client needs and stakeholder expectations, our client is dedicated to delivering excellence in their industry. The Executive Assistant will play a vital role in providing comprehensive executive support to the organization, ensuring effective communication and coordination of projects.

This position requires a proactive and ambitious individual who can maintain confidentiality and work closely with management to meet deadlines and achieve organizational goals.

Responsibilities:

  • Communicate with management on matters related to ongoing projects, providing regular updates and progress reports.
  • Follow up on assigned tasks and ensure timely completion, keeping management informed of any delays or challenges.
  • Maintain a calendar and remind management of important deadlines and submission dates.
  • Plan and coordinate meetings, including scheduling, logistics, and preparation of necessary documents and materials.
  • Liaise with local, regional, and international stakeholders, building positive relationships and facilitating effective communication.
  • Compose and prepare confidential correspondence on behalf of the superior, ensuring accuracy and professionalism.
  • Coordinate departmental inputs into the organization’s position papers or reports, collating relevant information and ensuring consistency.
  • Attend meetings of the Executive Management team, taking notes, and monitoring action points and follow-ups.
  • Compile documents and briefing notes for meetings, ensuring all necessary information is provided in a clear and concise manner.

Qualifications:

  • Bachelor’s degree in Administration or a relevant field.
  • Minimum of 3 years of experience as an Executive Assistant, preferably in a similar industry.
  • Tech-savvy, with proficiency in using various software and tools for efficient communication and organization.
  • Excellent report writing skills, with the ability to present information in a structured and coherent manner.
  • Strong analytical skills, capable of assessing situations, identifying issues, and proposing effective solutions.
  • Ambitious and driven, with a proactive approach to work and a willingness to take on new challenges.

Interested applicants are requested to submit their CVs on or before 25 January 2024. NO CHANCERS PLEASE!

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