Our client is a prominent financial institution with a strong reputation for excellence in the industry. With a rich history of providing top-notch financial services, our client has established itself as a leader in the field.

Joining our client’s dynamic team means becoming part of an organization that values innovation, professionalism, and growth. Our client is looking for a detail-oriented and experienced Facilities Coordinator to join their team.

As a Facilities Coordinator, you will play a pivotal role in ensuring the smooth operation of our client’s facilities and contribute to the overall success of the organization.

Duties and Responsibilities:

• Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and refurbishments.
• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Inspect buildings’ structures to determine the need for repairs or renovations.
• Review utilities consumption and strive to minimize costs.
• Supervise all staff facilities staff (custodians, technicians, groundskeepers, etc.) and external contractors.
• Control activities like parking space allocation, waste disposal, building security, etc.
• Allocate office space according to needs.
• Handle insurance plans and service contracts.
• Keep financial and non-financial records.
• Perform analysis and forecasting.
• Conduct desktop marketing for the company’s products.
• Create a visitors booking system that links with the guards at the gate.
• Maintain records of cameras in case of incidents.
• Manage a dashboard for boardroom bookings and event bookings.
• Establish in-house rules for the organization.
• Coordinate with the kitchen to ensure timely delivery of lunch.
• Ensure timely delivery of all consumables required by the office/business.

Qualifications and Experience:

• Bachelor’s degree in communication, administration, or related fields.
• Marketing background or previous marketing experience.
• Minimum of 3 years of experience in hospitality or as a personal assistant.
• Presentable appearance and professional demeanor.
• Fluent in English with excellent verbal and written communication skills.
• Smart, confident, and able to handle multiple responsibilities effectively.