Facilities Coordinator

  • Full time
  • Harare
  • @Work In Zimbabwe posted 2 weeks ago
  • Posted : 21 November 2023 -Accepting applications

Vacancy Details

  • Career Level Qualified / Experienced
  • Experience 3 Years
  • What we do Entertainment / Events & SportHospitality & Hotels
  • Qualifications Bachelors Degree
Web design in Zimbabwe

Job Description

Our client is a prominent financial institution with a strong reputation for excellence in the industry. With a rich history of providing top-notch financial services, our client has established itself as a leader in the field.

Joining our client’s dynamic team means becoming part of an organization that values innovation, professionalism, and growth. Our client is looking for a detail-oriented and experienced Facilities Coordinator to join their team.

As a Facilities Coordinator, you will play a pivotal role in ensuring the smooth operation of our client’s facilities and contribute to the overall success of the organization.

Duties and Responsibilities:

  • Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and refurbishments.
  • Manage the upkeep of equipment and supplies to meet health and safety standards.
  • Inspect buildings’ structures to determine the need for repairs or renovations.
  • Review utilities consumption and strive to minimize costs.
  • Supervise all staff facilities staff (custodians, technicians, groundskeepers, etc.) and external contractors.
  • Control activities like parking space allocation, waste disposal, building security, etc.
  • Allocate office space according to needs.
  • Handle insurance plans and service contracts.
  • Keep financial and non-financial records.
  • Perform analysis and forecasting.
  • Conduct desktop marketing for the company’s products.
  • Create a visitors booking system that links with the guards at the gate.
  • Maintain records of cameras in case of incidents.
  • Manage a dashboard for boardroom bookings and event bookings.
  • Establish in-house rules for the organization.
  • Coordinate with the kitchen to ensure timely delivery of lunch.
  • Ensure timely delivery of all consumables required by the office/business.

Qualifications and Experience:

  • Bachelor’s degree in communication, administration, or related fields.
  • Marketing background or previous marketing experience.
  • Minimum of 3 years of experience in hospitality or as a personal assistant.
  • Presentable appearance and professional demeanor.
  • Fluent in English with excellent verbal and written communication skills.
  • Smart, confident, and able to handle multiple responsibilities effectively.

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