Clerks X2

Vacancy Details

  • Career Level Qualified / Experienced
  • Experience 1 Year
  • What we do Education / Teaching & Training
  • Qualifications Certificate level

Job Description

Founded in 1913, Harare Institute of Technology (HIT) is Zimbabwe’s leading polytechnic for applied sciences and technology education. Located in the capital Harare, HIT has over 11,000 students enrolled in full-time and part-time diploma and degree programs.

The institute places strong emphasis on collaborative, project-based learning and applied research initiatives that address industrial and societal needs. HIT works closely with industry partners to develop and deliver demand-driven curricula. Graduates are highly skilled and job-ready, contributing technical expertise across sectors.

HIT requires two efficient Clerks to provide administrative support to academic departments. Reporting to Heads of Department, the successful candidates will manage operations, databases and student records.


  • Assist with exam preparation, including collating and packaging question papers and answer books
  • Input student marks from examination answer scripts and assignments
  • Maintain up-to-date electronic student records on the student database system
  • Create annual examination timetables and invigilator duty rosters
  • Process requests for duplicate certificates and credentials
  • Circulate final examination results to students and update department records
  • Handle general enquiries via phone, email and walk-ins from students and staff
  • Type, format and print correspondence, reports, forms and documents as needed
  • Receive, sort and distribute mail, packages and perishables to relevant parties
  • Provide general administrative support including photocopying, filing and stocking supplies


  • 5 ‘O’ Levels including English and Maths
  • HEXCO qualification in Computer Studies or Records and Information Science
  • At least 1 year experience in an administrative role, university experience an asset
  • Highly organized with strong IT skills in MS Office applications
  • Attention to detail, ability to multi-task and meet deadlines
  • Mature, hardworking and well-presented with excellent communication skills


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